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Page 1
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1.
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Introduction
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1.1.
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Purpose
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1.2.
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Scope and Applicability
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1.3.
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Exceptions
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1.4.
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Adaptations
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1.5.
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Roles and Responsibilities
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2.
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Rules and Principles
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2.1.
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Basic rules applicable to all employees
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2.2.
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Additional rules for temporary insiders
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2.3.
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Additional rules for continuing insiders
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2.4.
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Exercise of options, warrants or similar securities and employee benefit plans
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2.5.
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Additional rules for certain senior managers
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3.
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Controls
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4.
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Breach of this document
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5.
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Definitions
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6.
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Abbreviations
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7.
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References
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Insider Policy
Page 2
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1.
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Introduction
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1.1.
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Purpose
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| • |
the basic obligations of all Employees in possession of Material Non-Public Information
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•
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additional obligations of Employees that are working on confidential projects or have access to Material Non-Public Information on a regular basis
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1.2.
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Scope and Applicability
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1.3.
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Exceptions
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1.4.
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Adaptations
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1.5.
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Roles and Responsibilities
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| Role |
Responsibilities | |
| Employees | • | Employees must familiarize themselves with this Policy, participate in training and, where required, certify compliance with this Policy. |
| • | Employees may address questions regarding this Policy to their contact within Compliance or Legal. | |
| Managers | • | It is the responsibility of every Novartis manager to implement this Policy within his or her area of functional responsibility, to lead by example, and to provide guidance to the Employees reporting to him or her. |
| Policy owner |
•
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The owner of this Policy will design and oversee the implementation of an appropriate awareness creation and training plan concerning this Policy. |
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Insider Policy
Page 3
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2.
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Rules and Principles
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2.1.
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Basic rules applicable to all employees
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2.2.
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Additional rules for temporary insiders
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2.3.
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Additional rules for continuing insiders
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| (a) |
Employees (other than the members of the Board of Directors of Novartis AG) by email of their appointment as a Continuing Insider; and
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| (b) |
all Continuing Insiders of Quiet Periods and enables them to obtain Trade Approvals.
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Insider Policy
Page 4
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2.4.
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Exercise of options, warrants or similar securities and employee benefit plans
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| (a) |
if the options, warrants, or similar securities are physically exercisable, they may be exercised, but the acquired underlying security may not
be sold prior to the expiry of the Restricted Period
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| (b) |
if the options, warrants, or similar securities are both tradable and physically exercisable, they may not be traded within the Restricted Period
but rather may only be exercised, but the acquired underlying security may not be sold prior to the expiry of the Restricted Period
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| (c) | if the options, warrants or similar securities are only tradable and not physically exercisable, they may be traded within the Restricted Period on the last
two Trading Days before their expiration, unless the Employee has knowledge of Material Non-Public Information in which case no trading shall be allowed; in the latter case, Novartis AG will, however, reasonably compensate the
Employee for any substantiated loss (if any) suffered as a consequence of such trading ban, provided that such compensation shall not be greater than the market value of the relevant options, warrants or similar securities at the end
of the last Trading Day prior to the expiration of the relevant instrument as reasonably determined by Novartis AG. |
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2.5.
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Additional rules for certain senior managers
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| (1) |
ensure that their family members living in the same household and any entities they control adhere to this Policy, and
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| (2) |
obtain a Trade Approval for any Transactions by any of their family members living in the same household and any entities they control.
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3.
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Controls
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Insider Policy
Page 5
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4.
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Breach of this document
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5.
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Definitions
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| Term | Definition | |
| AIS | The Automated Insider System, an intranet-based tool which can be accessed on the intranet at on the intranet at https://www.ais.novartis.intra/. | |
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Confidentiality
Declaration
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The
declaration of confidentiality signed by a Temporary Insider. |
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| Continuing Insider |
An
Employee who, on a regular basis, has access to Material Non-Public Information; Continuing Insiders are designated by the Finance and Governance Committee of the Group. |
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| Cooling off Period |
The
period, to be calculated by Novartis AG, which is the later of (a) 90 days after adoption or modification of the Trading Plan or (b) two Trading Days following disclosure of Novartis AG's annual financial results (e.g., in a Form
20-F) or quarterly financial results (e.g., in a Form 6-K) for the completed fiscal quarter in which the Trading Plan was adopted or modified (subject to a maximum of 120 days after adoption or modification of the Trading Plan). |
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| Employee |
Refers
to an individual who holds an employment contract or other form of written employment agreement with Novartis. |
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Material Non-Public
Information |
The
knowledge of non-public information the disclosure of which could have an impact on the price of Novartis securities (as defined below) or the securities of companies with which Novartis does business, contemplates to do business or
which it contemplates to acquire fully or partially. |
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| Typical
examples for Material Non-Public Information include: |
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| • | non-disclosed financial information of Novartis, an organizational unit, or a major product |
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| • | information about an important license project |
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the sale or purchase of a company or a significant asset |
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| • | strategic alliances |
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| • | a restructuring |
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impending bankruptcy or the existence of severe liquidity problems
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a major litigation risk
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| • | results of clinical trials |
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| • | a critical decision point in the development process of a product candidate |
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| • | the withdrawal of a product from the market |
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| • | regulatory developments |
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| • | a significant cybersecurity incident, such a data breach |
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| • | changes in board composition or senior management |
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| • | capital structure changes |
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| • | the imposition of a No-Trading Period. |
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Insider Policy
Page 6
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| No-Trading Period |
The
period starting on the day an Employee is designated a Temporary Insider and ending on the day such Employee is notified that the trading restrictions no longer apply. |
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| Novartis securities |
Any securities (as defined below) issued by or materially dependent (as defined below) on securities issued by Novartis AG and/or any of its affiliate companies. | |
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term securities include: |
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| (a) | any type of equity instruments (such as shares, American Depositary Shares and participation
certificates). |
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| (b) |
any type of debt instruments (such as bonds, notes, debentures); and |
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| (c) |
any financial instruments whose value materially depends on the value of equity or debt
instruments of a particular company, irrespective of whether used for investment or for hedging purposes (e.g., stock options, warrants, convertibles, fund units and credit default swaps). Material
dependency exists where the value of the financial instrument derives by more than 33% from the equity or debt instruments of one company. |
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| Quiet Period |
The periods
commencing on the first day of each calendar quarter and ending at the beginning of the first Trading Day after the subsequent release of the quarterly and/or annual results. |
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| Restricted Company |
A company mentioned in the
Confidentiality Declaration and, if specifically mentioned to the Temporary Insider, Novartis AG. |
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| Restricted Period |
A period during which
restrictions on Transactions in Novartis securities apply in accordance with this Policy. |
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| Temporary Insider |
Any Employee who might obtain
Material Non-Public Information as a result of working on a confidential project. Temporary Insiders are designated by the respective project manager. |
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| Trade Approval |
The approval to engage in a
Transaction outside of Quiet Periods granted by the Corporate Secretary (Board Office). A request for a Trade Approval may be denied without having to state a reason therefore. If a request for a Trade Approval is denied, the Employee
requesting the Trade Approval shall refrain from initiating any Transaction in Novartis securities and shall not inform any other person of the denial. A Trade Approval is valid for five Trading Days after it is given. |
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| Trading Day |
A day on which any of the
exchanges on which Novartis securities are listed is open for trading. |
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| Trading Plan |
A plan allowing for
Transactions in Novartis securities in the future according to parameters determined in advance. For the avoidance of doubt, an asset management mandate, even if discretionary, is not a Trading Plan. Consequently, the respective asset
manager must be instructed not to engage in Transactions in Novartis securities. |
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| Transactions |
Buying, selling or making a
gift of securities. For the avoidance of doubt, this includes any elections made with regards to the Novartis employee stock purchase plan ("ESPP") (e.g., first ESPP investment, and/or adjusting or terminating prior ESPP investment
decisions). |
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Insider Policy
Page 7
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6.
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Abbreviations
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| Abbreviations | Description | |
| AIS | The Automated Insider System | |
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ESPP
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Employee Stock
Purchase Plan |
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7.
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References
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| Reference Number |
Document Name |
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| 1 | Code of Ethics |
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2
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SpeakUp Policy |
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Insider Policy
Page 8
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