
•A Permanent Insider oThe Chair of BAT; and oExecutive Director(s) of BAT. •A Person Discharging Managerial Responsibilities (PDMR) oPermanent Insiders (see above); oA Non-Executive Director of BAT; and oA member of the BAT Management Board. oIn addition, Persons Closely Associated (PCAs) with PDMRs are also required to seek clearance. •A Permanent Restricted Person: A person who, in carrying out their role, has regular access to information which is considered confidential in relation to the day-to-day business of the BAT Group, including BATIF: oA PDMR (see above); oDirect reports and PAs of a PDMR; oA Director of BATIF; oThe CoSec team; and oOther senior individuals deemed to have regular access to Group Confidential Information. •A Temporary Restricted Person: A person who, in carrying out their role, has temporary and/or occasional access to information which is considered confidential in relation to the day-to-day business of BAT or BATIF: oA person working on the Group’s Half Year or Full Year results; oGlobal Leadership Meeting (GLM) attendees; and oA person on a Group Confidential List. A person is a Temporary Restricted Person for such periods as they are notified and should seek clearance during those times. •A Project Insider: A person who, because of a specific project, has access to “Inside Information” in respect of BAT or BATIF. This is likely to be due to working on a significant Group project, such as a significant M&A transaction. A person is a Project Insider for the duration of the specific project unless otherwise notified and should seek clearance during those times. |
I am: | Can I Deal Without Clearance? | Will my application to obtain Clearance to Deal be approved? |
A Permanent Insider | No. All active dealing requires clearance. Some automated dealings are covered by bulk clearance^. See Section 3 for a guide to the types of dealing covered. See Section 4 for the clearance procedure. | You will only get clearance to deal if: •You do not have access to Inside Information (you will be notified if we believe you do have access to such information); and •Unless your circumstances are exceptional*, BAT is in an Open Period. Additional obligations for Permanent Insiders, PDMRs and their Persons Closely Associated (PCA): •You must provide CoSec with details of all your PCA(s) and you are responsible for seeking clearance on behalf of your PCA(s). •All Dealings/transactions placed by you or your PCA(s) must be notified to the Company Secretary within 24 hours of placing the dealing/transaction instruction. |
A PDMR (including on behalf of their PCAs) | ||
A Permanent or Temporary Restricted Person | You will only get clearance to deal if: •You do not have access to Inside Information (you will be notified if we believe you do have access to such information); and •Unless your circumstances are exceptional*, BAT is in an Open Period. | |
A Project Insider | You are unlikely to receive clearance to deal. You may get clearance to Deal if you are Dealing in securities in good faith (i.e. acting genuinely): •as the result of an order placed or an agreement concluded before you had access to Inside Information; OR •to satisfy a legal or regulatory obligation that arose before you had access to Inside Information. If you require further assistance, please consult one of the Company Secretarial team listed in Section 1. |
Purchase or sale of BAT Securities (including shares and ADRs) | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Own Name: purchase or sale of shares | Y | Y | Y | Y | Y |
Nominee and/or Brokerage Account: purchase or sale of shares | Y | Y | Y | Y | Y |
Transfer of BAT Securities (including shares and ADRs) | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Transfer resulting in change in beneficial interest e.g. transfer to spouse; transfer to spouse’s nominee/brokerage account/ISA | Y | Y | Y | Y | Y |
Transfer with no change in beneficial interest e.g. transfer between personal nominee/brokerage account/ISA | N | N | N | Y | Y |
Dividend Reinvestment Plan (DRIP) relating to BAT Securities held outside of EquatePlus Refer to Plan Conditions in Section 9. | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Initial application to join DRIP / re-starting DRIP | Y | Y | Y | Y | Y |
On-going automatic reinvestment of dividends | N | N | N | N | N |
Stop DRIP (i.e. switch to cash dividends) | Y | Y | Y | Y | Y |
Individual Savings Account (ISA) (e.g. a Self-Select ISA) Refer to Plan Conditions in Section 9. | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Initial application to open ISA | Y | Y | Y | Y | Y |
Close of ISA | Y | Y | Y | Y | Y |
Collective investment undertaking which may contain BAT Securities or BATIF bonds but only where those securities do not exceed 20% of the assets held by that collective investment undertaking | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Initial application to join | N | N | N | N | N |
Termination of participation | N | N | N | N | N |
Use of BAT Shares/ADRs as security | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider* | PDMR* |
Using BAT Shares/ADRs as security or otherwise granting a charge, lien or other encumbrance over the BAT Securities | Y | Y | Y | Y | Y |
Other | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Any other transaction or the exercise of any power or discretion effecting a change in the ownership of your beneficial interest in BAT Securities | Y | Y | Y | Y | Y |
Deferred Share Bonus Scheme (DSBS); Restricted Share Plan (RSP); International Share Reward Scheme (ISRS) | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
At grant and at vesting These events are subject to a bulk clearance, no individual clearance requests are required | N | N | N | N | N |
Retention of shares after vesting (if applicable) Retained shares will be moved into your EquatePlus SPA. This transaction will be covered by bulk clearance~ | N | N | N | N | N |
Long-Term Incentive Plan (LTIP/PSP) | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Awards granted after 1 Jan 2020: At grant and at vesting These events are subject to a bulk clearance, no individual clearance requests are required | N | N | N | N | N |
Pre 2020 LTIP: Exercise of options following vesting Including exercise of phantom awards (SARs) | Y | Y | Y | Y | Y |
Pre 2020 LTIP: Sale of some or all shares after exercise e.g. sell all shares, sell sufficient shares to meet tax liability | Y | Y | Y | Y | Y |
Retention of shares after vesting or exercise (if applicable) Retained shares will be moved into your EquatePlus SPA. This transaction will be covered by bulk clearance^ | N | N | N | N | N |
EquatePlus Share Plan Account (SPA) Refer to Plan Conditions in Glossary | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Initial application to join Dividend Reinvestment Plan (DRIP) This default event is subject to a bulk clearance, no individual clearance request is required | N | N | N | N | N |
On-going automatic reinvestment of dividends | N | N | N | N | N |
Stopping DRIP (i.e. switching to cash dividends) | Y | Y | Y | Y | Y |
Re-starting DRIP | Y | Y | Y | Y | Y |
Sale of shares | Y | Y | Y | Y | Y |
Transfer of shares out with no change in beneficial interest e.g. transfer into own nominee/brokerage account/ISA; transfer into certificated shares | N | N | N | N | Y |
UK SIP (Partnership Shares), and/or US 401K with Share Purchase element Refer to Plan Conditions in Glossary. | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Initial application to join | Y | Y | Y | Y | Y |
Variation of monthly contribution levels | Y | Y | Y | Y | Y |
On-going automatic monthly purchase of shares | N | N | N | N | N |
Stopping or restarting monthly contributions | Y | Y | Y | Y | Y |
Transfer of shares from scheme (e.g. into EquatePlus SPA)* | Y | Y | Y | Y | Y |
Sale of shares | Y | Y | Y | Y | Y |
On-going automatic reinvestment of dividends on SIP shares | N | N | N | N | N |
UK SIP (Free Shares) Refer to Plan Conditions in Glossary. | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Initial application to join | Y | Y | Y | Y | Y |
On-going annual award of shares | N | N | N | N | N |
Transfer of shares from scheme (e.g. into EquatePlus SPA)* | Y | Y | Y | Y | Y |
Sale of shares | Y | Y | Y | Y | Y |
On-going automatic reinvestment of dividends on SIP shares | N | N | N | N | N |
UK Sharesave Scheme Refer to Plan Conditions in Glossary. | Permanent Restricted Person | Temporary Restricted Person | Project Insider | Permanent Insider | PDMR |
Initial application to join | Y | Y | Y | Y | Y |
Withdrawal from the Scheme & close of account | Y | Y | Y | Y | Y |
Exercise of options or withdraw savings | Y | Y | Y | Y | Y |
Sale of shares after exercise | Y | Y | Y | Y | Y |
Retention of shares after exercise Retained shares will be moved into your Equateplus SPA and do not require individual clearance requests# | N | N | N | N | N |
Transactions by a Person Closely Associated With You (PCA) |
Purchase or Sale of Shares/ADRs |
Transfer of Shares/ADRs |
Joining/Terminating a Dividend Reinvestment Plan (DRIP) |
Opening/Closing an ISA |
Other investment undertaking which may contain BAT Shares or BATIF bonds where those securities do not exceed 20% of the assets held by that collective investment undertaking |
Any other transaction or the exercise of any power or discretion effecting a change in the ownership of a PCA’s beneficial interest in the BAT Shares |
I am: | Clearance Panel member(s) |
The Chair of BAT | Chief Executive of BAT (if not present then the Company Secretary or any other Executive Director) |
The Chief Executive or an Executive Director | Chair of BAT (if not present then the Company Secretary or another Executive Director)^ |
A Non-Executive Director (other than the Chair) or the Company Secretary | An Executive Director of BAT |
Other individuals | The Company Secretary of BAT or, in his/her absence, a nominated individual^ |
Applying to Deal in exceptional circumstances | Any Director of BAT^ |