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For and on behalf of Codan Services Limited
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| Secretary |
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INTERPRETATION
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1.
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Definitions
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SHARES
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2.
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Power to Issue Shares
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3.
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Power of the Company to Purchase its Shares
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4.
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Rights Attaching to Shares
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5.
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Calls on Shares
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6.
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Prohibition on Financial Assistance
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7.
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Forfeiture of Shares Share Certificates
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8.
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Share Certificates
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9.
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Fractional Shares
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REGISTRATION OF
SHARES
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10.
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Register of Members
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11.
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Registered Holder Absolute Owner
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12.
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Transfer of Registered Shares
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13.
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Transmission of Registered Shares
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ALTERATION OF SHARE
CAPITAL
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14.
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Power to Alter Capital
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15.
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Variation of Rights Attaching to Shares
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DIVIDENDS AND
CAPITALISATION
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16.
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Dividends
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17.
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Power to Set Aside Profits
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18.
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Method of Payment
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19.
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Capitalisation
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MEETINGS OF MEMBERS
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20.
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Annual General Meetings
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TABLE OF CONTENTS
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21.
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Special General Meetings
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22.
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Requisitioned General Meetings
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23.
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Notice
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24.
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Giving Notice and Access
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25.
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Postponement of General Meeting
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26.
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Electronic Participation in Meetings
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27.
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Quorum at General Meetings
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28.
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Chairman to Preside at General Meetings
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29.
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Voting on Resolutions
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30.
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Power to Demand a Vote on a Poll
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31.
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Voting by Joint Holders of Shares
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32.
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Instrument of Proxy
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33.
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Representation of Corporate Member
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34.
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Adjournment of General Meeting
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35.
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Written Resolutions
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36.
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Directors Attendance at General Meetings
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DIRECTORS AND OFFICERS
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37.
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Election of Directors
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38.
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Number of Directors
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39.
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Term of Office of Directors
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40.
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Alternate Directors
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41.
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Removal of Directors
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42.
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Vacancy in the Office of Director
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43.
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Remuneration of Directors
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44.
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Defect in Appointment
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45.
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Directors to Manage Business
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46.
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Powers of the Board of Directors
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47.
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Register of Directors and Officers
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48.
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Appointment of Officers
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49.
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Appointment of Secretary
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50.
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Duties of Officers
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51.
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Remuneration of Officers
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52.
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Conflicts of Interest
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53.
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Indemnification and Exculpation of Directors
and Officers
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MEETINGS OF THE BOARD
OF DIRECTORS
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54.
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Board Meetings
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55.
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Notice of Board Meetings
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56.
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Electronic Participation in Meetings
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57.
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Quorum at Board Meetings
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58.
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Board to Continue in the Event of Vacancy
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59.
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Chairman to Preside
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60.
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Written Resolutions
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61.
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Validity of Prior Acts of the Board
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CORPORATE RECORDS
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62.
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Minutes
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63.
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Place Where Corporate Records Kept
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64.
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Form and Use of Seal
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ACCOUNTS
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65.
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Records of Account
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66.
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Financial Year End
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AUDITS
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67.
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Annual Audit
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68.
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Appointment of Auditor
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69.
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Remuneration of Auditor
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70.
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Duties of Auditor
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71.
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Access to Records
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72.
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Financial Statements
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73.
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Distribution of Auditor's Report
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74.
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Vacancy in the Office of Auditor
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VOLUNTARY WINDING-
UP AND DISSOLUTION
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75.
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Winding-Up
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CHANGES TO
CONSTITUTION
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76.
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Changes to Bye-laws
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77.
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Changes to the Memorandum of Association
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78.
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Discontinuance
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1.
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Definitions
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| 1.1 |
In these Bye-laws, the following words and expressions shall, where not inconsistent with the context, have the following meanings, respectively:
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Act
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the Companies Act 1981 as amended from time to time;
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Alternate Director
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an alternate director appointed in accordance with these Bye-laws;
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Auditor
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includes an individual or partnership;
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Board
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the board of directors appointed or elected pursuant to these Bye-laws and acting by resolution in accordance with the Act and these Bye-laws or the directors present at a meeting of
directors at which there is a quorum;
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Company
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the company for which these Bye-laws are approved and confirmed;
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Director
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a director of the Company and shall include an Alternate Director;
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Member
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the person registered in the Register of Members as the holder of shares in the Company and, when two or more persons are so registered as joint holders of shares, means the person
whose name stands first in the Register of Members as one of such joint holders or all of such persons, as the context so requires;
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notice
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written notice as further provided in these Bye-laws unless otherwise specifically stated;
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Officer
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any person appointed by the Board to hold an office in the Company;
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Register of Directors and
the Officers
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register of directors and officers referred to in these Bye-laws;
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Register of Members
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the register of members referred to in these Bye-laws;
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Resident Representative
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any person appointed to act as resident representative and includes any deputy or assistant resident representative;
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Secretary
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the person appointed to perform any or all of the duties of secretary of the Company and includes any deputy or assistant secretary and any person appointed by the Board to perform
any of the duties of the Secretary; and
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Treasury Share
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a share of the Company that was or is treated as having been acquired and held by the Company and has been held continuously by the Company since it was so acquired and has not been
cancelled.
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| 1.2 |
In these Bye-laws, where not inconsistent with the context:
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| 1.3 |
In these Bye-laws expressions referring to writing or its cognates shall, unless the contrary intention appears, include facsimile, printing, lithography, photography, electronic mail and other modes
of representing words in visible form.
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| 1.4 |
Headings used in these Bye-laws are for convenience only and are not to be used or relied upon in the construction hereof.
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2.
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Power to Issue Shares
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| 2.1 |
Subject to these Bye-laws and to any resolution of the Members to the contrary, and without prejudice to any special rights previously conferred on the holders of any existing shares or class of
shares, the Board shall have the power to issue any unissued shares on such terms and conditions as it may determine and any shares or class of shares may be issued with such preferred, deferred or other special rights or such
restrictions, whether in regard to dividend, voting, return of capital, or otherwise as the Company may by resolution of the Members prescribe.
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| 2.2 |
Subject to the Act, any preference shares may be issued or converted into shares that (at a determinable date or at the option of the Company or the holder) are liable to be redeemed on such terms and
in such manner as may be determined by the Board (before the issue or conversion).
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3.
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Power of the Company to Purchase its Shares
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| 3.1 |
The Company may purchase its own shares for cancellation or acquire them as Treasury Shares in accordance with the Act on such terms as the Board shall think fit.
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| 3.2 |
The Board may exercise all the powers of the Company to purchase or acquire all or any part of its own shares in accordance with the Act.
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4.
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Rights Attaching to Shares
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| 4.1 |
Subject to any resolution of the Members to the contrary (and without prejudice to any special rights conferred thereby on the holders of any other shares or class of shares), the share capital shall
be divided into shares of a single class the holders of which shall, subject to these Bye-laws:
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(a)
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be entitled to one vote per share;
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(b)
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be entitled to such dividends as the Board may from time to time declare;
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(c)
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in the event of a winding-up or dissolution of the Company, whether voluntary or involuntary or for the purpose
of a reorganisation or otherwise or upon any distribution of capital, be entitled to the surplus assets of the Company; and
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(d)
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generally be entitled to enjoy all of the rights attaching to shares.
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| 4.2 |
All the rights attaching to a Treasury Share shall be suspended and shall not be exercised by the Company while it holds such Treasury Share and, except where required by the Act, all Treasury Shares
shall be excluded from the calculation of any percentage or fraction of the share capital, or shares, of the Company.
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5.
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Calls on Shares
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| 5.1 |
The Board may make such calls as it thinks fit upon the Members in respect of any moneys (whether in respect of nominal value or premium) unpaid on the shares allotted to or held by such Members and,
if a call is not paid on or before the day appointed for payment thereof, the Member may at the discretion of the Board be liable to pay the Company interest on the amount of such call at such rate as the Board may determine, from
the date when such call was payable up to the actual date of payment. The Board may differentiate between the holders as to the amount of calls to be paid and the times of payment of such calls.
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| 5.2 |
The joint holders of a share shall be jointly and severally liable to pay all calls and any interest, costs and expenses in respect thereof.
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The Company may accept from any Member the whole or a part of the amount remaining unpaid on any shares held by him, although no part of that amount has been called up.
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6.
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Prohibition on Financial Assistance
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7.
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Forfeiture of Shares
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| 7.1 |
If any Member fails to pay, on the day appointed for payment thereof, any call in respect of any share allotted to or held by such Member, the Board may, at any time thereafter during such time as the
call remains unpaid, direct the Secretary to forward such Member a notice in writing in the form, or as near thereto as circumstances admit, of the following:
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Dated this [date]
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[Signature of Secretary] By Order of the Board
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| 7.2 |
If the requirements of such notice are not complied with, any such share may at any time thereafter before the payment of such call and the interest due in respect thereof be forfeited by a resolution
of the Board to that effect, and such share shall thereupon become the property of the Company and may be disposed of as the Board shall determine. Without limiting the generality of the foregoing, the disposal may take place by
sale, repurchase, redemption or any other method of disposal permitted by and consistent with these Bye-laws and the Act.
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A Member whose share or shares have been so forfeited shall, notwithstanding such forfeiture, be liable to pay to the Company all calls owing on such share or shares at the time of the forfeiture,
together with all interest due thereon and any costs and expenses incurred by the Company in connection therewith.
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| 7.4 |
The Board may accept the surrender of any shares which it is in a position to forfeit on such terms and conditions as may be agreed. Subject to those terms and conditions, a surrendered share shall be
treated as if it had been forfeited.
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8.
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Share Certificates
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| 8.1 |
Every Member shall be entitled to a certificate under the common seal (or a facsimile thereof) of the Company or bearing the signature (or a facsimile thereof) of a Director or the Secretary or a
person expressly authorised to sign specifying the number and, where appropriate, the class of shares held by such Member and whether the same are fully paid up and, if not, specifying the amount paid on such shares. The Board may
by resolution determine, either generally or in a particular case, that any or all signatures on certificates may be printed thereon or affixed by mechanical means.
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The Company shall be under no obligation to complete and deliver a share certificate unless specifically called upon to do so by the person to whom the shares have been allotted.
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| 8.3 |
If any share certificate shall be proved to the satisfaction of the Board to have been worn out, lost, mislaid, or destroyed the Board may cause a new certificate to be issued and request an indemnity
for the lost certificate if it sees fit.
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9.
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Fractional Shares
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10.
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Register of Members
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| 10.1 |
The Board shall cause to be kept in one or more books a Register of Members and shall enter therein the particulars required by the Act.
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| 10.2 |
The Register of Members shall be open to inspection without charge at the registered office of the Company on every business day, subject to such reasonable restrictions as the Board may impose, so
that not less than two hours in each business day be allowed for inspection. The Register of Members may, after notice has been given in accordance with the Act, be closed for any time or times not exceeding in the whole thirty days
in each year.
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11.
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Registered Holder Absolute Owner
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12_
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Transfer of Registered Shares
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| 12.1 |
An instrument of transfer shall be in writing in the form of the following, or as near thereto as circumstances admit, or in such other form as the Board may accept:
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DATED this [date]
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Signed by:
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In the presence of:
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Transferor
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Witness
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Signed by:
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In the presence of:
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Transferor
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Witness
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| 12.2 |
Such instrument of transfer shall be signed by or on behalf of the transferor and transferee, provided that, in the case of a fully paid share, the Board may accept the instrument signed by or on
behalf of the transferor alone. The transferor shall be deemed to remain the holder of such share until the same has been registered as having been transferred to the transferee in the Register of Members.
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| 12.3 |
The Board may refuse to recognise any instrument of transfer unless it is accompanied by the certificate in respect of the shares to which it relates and by such other evidence as the Board may
reasonably require to show the right of the transferor to make the transfer.
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| 12.4 |
The joint holders of any share may transfer such share to one or more of such joint holders, and the surviving holder or holders of any share previously held by them jointly with a deceased Member may
transfer any such share to the executors or administrators of such deceased Member.
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| 12.5 |
The Board may in its absolute discretion and without assigning any reason therefor refuse to register the transfer of a share. The Board shall refuse to register a transfer unless all applicable
consents, authorisations and permissions of any governmental body or agency in Bermuda have been obtained. If the Board refuses to register a transfer of any share the Secretary shall, within three months after the date on which the
transfer was lodged with the Company, send to the transferor and transferee notice of the refusal.
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13.
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Transmission of Registered Shares
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| 13.1 |
In the case of the death of a Member, the survivor or survivors where the deceased Member was a joint holder, and the legal personal representatives of the deceased Member where the deceased Member
was a sole holder, shall be the only persons recognised by the Company as having any title to the deceased Member's interest in the shares. Nothing herein contained shall release the estate of a deceased joint holder from any
liability in respect of any share which had been jointly held by such deceased Member with other persons. Subject to the Act, for the purpose of this Bye-law, legal personal representative means the executor or administrator of a
deceased Member or such other person as the Board may, in its absolute discretion, decide as being properly authorised to deal with the shares of a deceased Member.
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Any person becoming entitled to a share in consequence of the death or bankruptcy of any Member may be registered as a Member upon such evidence as the Board may deem sufficient or may elect to
nominate some person to be registered as a transferee of such share, and in such case the person becoming entitled shall execute in favour of such nominee an instrument of transfer in writing in the form, or as near thereto as
circumstances admit, of the following:
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DATED this [date]
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Signed by:
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In the presence of:
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Transferor
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Witness
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Signed by:
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In the presence of:
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Transferor
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Witness
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| 13.3 |
On the presentation of the foregoing materials to the Board, accompanied by such evidence as the Board may require to prove the title of the transferor, the transferee shall be registered as a Member.
Notwithstanding the foregoing, the Board shall, in any case, have the same right to decline or suspend registration as it would have had in the case of a transfer of the share by that Member before such Member's death or bankruptcy,
as the case may be.
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Where two or more persons are registered as joint holders of a share or shares, then in the event of the death of any joint holder or holders the remaining joint holder or holders shall be absolutely
entitled to such share or shares and the Company shall recognise no claim in respect of the estate of any joint holder except in the case of the last survivor of such joint holders.
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14.
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Power to Alter Capital
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14.1
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The Company may if authorised by resolution of the Members increase, divide, consolidate, subdivide, change the currency denomination of, diminish or otherwise
alter or reduce its share capital in any manner permitted by the Act.
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14.2
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Where, on any alteration or reduction of share capital, fractions of shares or some other difficulty would arise, the Board may deal with or resolve the same in
such manner as it thinks fit.
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15.
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Variation of Rights Attaching to Shares
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16.
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Dividends
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| 16.1 |
The Board may, subject to these Bye-laws and in accordance with the Act, declare a dividend to be paid to the Members, in proportion to the number of shares held by them, and such dividend may be paid
in cash or wholly or partly in specie in which case the Board may fix the value for distribution in specie of any assets. No unpaid dividend shall bear interest as against the Company.
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The Board may fix any date as the record date for determining the Members entitled to receive any dividend.
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| 16.3 |
The Company may pay dividends in proportion to the amount paid up on each share where a larger amount is paid up on some shares than on others.
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| 16.4 |
The Board may declare and make such other distributions (in cash or in specie) to the Members as may be lawfully made out of the assets of the Company. No unpaid distribution shall bear interest as
against the Company.
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17.
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Power to Set Aside Profits
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18.
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Method of Payment
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| 18.1 |
Any dividend, interest, or other moneys payable in cash in respect of the shares may be paid by cheque or draft sent through the post directed to the Member at such Member's address in the Register of
Members, or to such person and to such address as the holder may in writing direct.
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In the case of joint holders of shares, any dividend, interest or other moneys payable in cash in respect of shares may be paid by cheque or draft sent through the post directed to the address of the
holder first named in the Register of Members, or to such person and to such address as the joint holders may in writing direct. If two or more persons are registered as joint holders of any shares any one can give an effectual
receipt for any dividend paid in respect of such shares.
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| 18.3 |
The Board may deduct from the dividends or distributions payable to any Member all moneys due from such Member to the Company on account of calls or otherwise.
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19.
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Capitalisation
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| 19.1 |
The Board may capitalise any amount for the time being standing to the credit of any of the Company's share premium or other reserve accounts or to the credit of the profit and loss account or
otherwise available for distribution by applying such amount in paying up unissued shares to be allotted as fully paid bonus shares pro rata to the Members.
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The Board may capitalise any amount for the time being standing to the credit of a reserve account or amounts otherwise available for dividend or distribution by applying such amounts in paying up in
full, partly or nil paid shares of those Members who would have been entitled to such amounts if they were distributed by way of dividend or distribution.
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20.
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Annual General Meetings
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21.
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Special General Meetings
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22.
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Requisitioned General Meetings
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23.
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Notice
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| 23.1 |
At least five days' notice of an annual general meeting shall be given to each Member entitled to attend and vote thereat, stating the date, place and time at which the meeting is to be held, that the election of Directors will take place thereat, and as far as practicable, the other business to be conducted at the meeting.
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| 23.2 |
At least five days' notice of a special general meeting shall be given to each Member entitled to attend and vote thereat, stating the date, time, place and the general nature of the business to be considered at the meeting.
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| 23.3 |
The Board may fix any date as the record date for determining the Members entitled to receive notice of and to vote at any general meeting.
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| 23.4 |
A general meeting shall, notwithstanding that it is called on shorter notice than that specified in these Bye-laws, be deemed to have been properly called if it is so agreed by (i) all the Members
entitled to attend and vote thereat in the case of an annual general meeting; and (ii) by a majority in number of the Members having the right to attend and vote at the meeting, being a majority together holding not less than 95% in
nominal value of the shares giving a right to attend and vote thereat in the case of a special general meeting.
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| 23.5 |
The accidental omission to give notice of a general meeting to, or the non-receipt of a notice of a general meeting by, any person entitled to receive notice shall not invalidate the proceedings at
that meeting.
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24.
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Giving Notice and Access
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24.1
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A notice may be given by the Company to a Member:
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(a)
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by delivering it to such Member in person; or
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(b)
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by sending it by letter mail or courier to such Member's address in the Register of Members; or
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(c)
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by transmitting it by electronic means (including facsimile and electronic mail, but not telephone) in accordance with such directions as may be given by such
Member to the Company for such purpose; or
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(d)
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by delivering it in accordance with the provisions of the Act pertaining to delivery of electronic records by publication on a website.
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| 24.2 |
Any notice required to be given to a Member shall, with respect to any shares held jointly by two or more persons, be given to whichever of such persons is named first in the Register of Members and
notice so given shall be sufficient notice to all the holders of such shares.
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| 24.3 |
Any notice delivered in accordance with Bye-law 24.1(a), 24.1(b) or 24.1(c) shall be deemed to have been served at the time when the same would be delivered in the ordinary course of transmission and,
in proving such service, it shall be sufficient to prove that the notice was properly addressed and prepaid, if posted, and the time when it was posted, delivered to the courier, or transmitted by electronic means. Any notice
delivered in accordance with Bye-law 24.1(d) shall be deemed to have been delivered at the time when the requirements of the Act in that regard have been met.
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25.
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Postponement of General Meeting
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26.
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Electronic Participation in Meetings
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27.
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Quorum at General Meetings
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| 27.1 |
At any general meeting two or more persons present in person and representing in person or by proxy in excess of 50% of the total issued voting shares in the Company throughout the meeting shall form
a quorum for the transaction of business, provided that if the Company shall at any time have only one Member, one Member present in person or by proxy shall form a quorum for the transaction of business at any general meeting held
during such time.
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| 27.2 |
If within half an hour from the time appointed for the meeting a quorum is not present, then, in the case of a meeting convened on
a requisition, the meeting shall be deemed cancelled and, in any other case, the meeting shall stand adjourned to the same day one week later, at the same time and place or to such other day, time or place as the Secretary may
determine. Unless the meeting is adjourned to a specific date, time and place announced at the meeting being adjourned, fresh notice of the resumption of the meeting shall
be given to each Member entitled to attend and vote thereat in accordance with these Bye-laws.
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28.
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Chairman to Preside at General Meetings
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29.
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Voting on Resolutions
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| 29.1 |
Subject to the Act and these Bye-laws, any question proposed for the consideration of the Members at any general meeting shall be decided by the affirmative votes of a majority of the votes cast in
accordance with these Bye-laws and in the case of an equality of votes the resolution shall fail.
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| 29.2 |
No Member shall be entitled to vote at a general meeting unless such Member has paid all the calls on all shares held by such Member.
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| 29.3 |
At any general meeting a resolution put to the vote of the meeting shall, in the first instance, be voted upon by a show of hands and, subject to any rights or restrictions for the time being lawfully
attached to any class of shares and subject to these Bye-laws, every Member present in person and every person holding a valid proxy at such meeting shall be entitled to one vote and shall cast such vote by raising his hand.
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| 29.4 |
In the event that a Member participates in a general meeting by telephone, electronic or other communication facilities or means, the chairman of the meeting shall direct the manner in which such
Member may cast his vote on a show of hands.
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| 29.5 |
At any general meeting if an amendment is proposed to any resolution under consideration and the chairman of the meeting rules on whether or not the proposed amendment is out of order, the proceedings
on the substantive resolution shall not be invalidated by any error in such ruling.
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| 29.6 |
At any general meeting a declaration by the chairman of the meeting that a question proposed for consideration has, on a show of hands, been carried, or carried unanimously, or by a particular
majority, or lost, and an entry to that effect in a book containing the minutes of the proceedings of the Company shall, subject to these Bye-laws, be conclusive evidence of that fact.
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30.
|
Power to Demand a Vote on a Poll
|
| 30.1 |
Notwithstanding the foregoing, a poll may be demanded by any of the following persons:
|
|
(a)
|
the chairman of such meeting; or
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|
(b)
|
at least three Members present in person or represented by proxy; or
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|
(c)
|
any Member or Members present in person or represented by proxy and holding between them not less than one-tenth of the total voting rights of all the Members
having the right to vote at such meeting; or
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(d)
|
any Member or Members present in person or represented by proxy holding shares in the Company conferring the right to vote at such meeting, being shares on
which an aggregate sum has been paid up equal to not less than one-tenth of the total amount paid up on all such shares conferring such right.
|
| 30.2 |
Where a poll is demanded, subject to any rights or restrictions for the time being lawfully attached to any class of shares, every person present at such meeting shall have one vote for each share of
which such person is the holder or for which such person holds a proxy and such vote shall be counted by ballot as described herein, or in the case of a general meeting at which one or more Members are present by telephone,
electronic or other communication facilities or means, in such manner as the chairman of the meeting may direct and the result of such poll shall be deemed to be the resolution of the meeting at which the poll was demanded and shall
replace any previous resolution upon the same matter which has been the subject of a show of hands. A person entitled to more than one vote need not use all his votes or cast all the votes he uses in the same way.
|
| 30.3 |
A poll demanded for the purpose of electing a chairman of the meeting or on a question of adjournment shall be taken forthwith. A poll demanded on any other question shall be taken at such time and in
such manner during such meeting as the chairman (or acting chairman) of the meeting may direct. Any business other than that upon which a poll has been demanded may be conducted pending the taking of the poll.
|
| 30.4 |
Where a vote is taken by poll, each person physically present and entitled to vote shall be furnished with a ballot paper on which such person shall record his vote in such manner as shall be
determined at the meeting having regard to the nature of the question on which the vote is taken, and each ballot paper shall be signed or initialled or otherwise marked so as to identify the voter and the registered holder in the
case of a proxy. Each person present by telephone, electronic or other communication facilities or means shall cast his vote in such manner as the chairman shall direct. At the conclusion of the poll, the ballot papers and votes
cast in accordance with such directions shall be examined and counted by a committee of not less than two Members or proxy holders appointed by the chairman for the purpose and the result of the poll shall be declared by the
chairman.
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|
31.
|
Voting by Joint Holders of Shares
|
|
32.
|
Instrument of Proxy
|
| 32.1 |
An instrument appointing a proxy shall be in writing in substantially the following form or such other form as the chairman of the meeting shall accept:
|
|
|
Signed this [date]
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|
|
|
|
|
|
|
Member(s)
|
| 32.2 |
The instrument appointing a proxy must be received by the Company at the registered office or at such other place or in such manner as is specified in the notice convening the meeting or in any
instrument of proxy sent out by the Company in relation to the meeting at which the person named in the instrument appointing a proxy proposes to vote, and an instrument appointing a proxy which is not received in the manner so
prescribed shall be invalid.
|
| 32.3 |
A Member who is the holder of two or more shares may appoint more than one proxy to represent him and vote on his behalf in respect of different shares.
|
| 32.4 |
The decision of the chairman of any general meeting as to the validity of any appointment of a proxy shall be final.
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|
33.
|
Representation of Corporate Member
|
| 33.1 |
A corporation which is a Member may, by written instrument, authorise such person or persons as it thinks fit to act as its representative at any meeting and any person so authorised shall be entitled
to exercise the same powers on behalf of the corporation which such person represents as that corporation could exercise if it were an individual Member, and that Member shall be deemed to be present in person at any such meeting
attended by its authorised representative or representatives.
|
| 33.2 |
Notwithstanding the foregoing, the chairman of the meeting may accept such assurances as he thinks fit as to the right of any person to attend and vote at general meetings on behalf of a corporation
which is a Member.
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|
34.
|
Adjournment of General Meeting
|
|
35.
|
Written Resolutions
|
| 35.1 |
Subject to these Bye-laws, anything which may be done by resolution of the Company in general meeting or by resolution of a meeting of any class of the Members may, without a meeting be done by
written resolution in accordance with this Bye-law.
|
| 35.2 |
Notice of a written resolution shall be given, and a copy of the resolution shall be circulated to all Members who would be entitled to attend a meeting and vote thereon. The accidental omission to
give notice to, or the non-receipt of a notice by, any Member does not invalidate the passing of a resolution.
|
| 35.3 |
A written resolution is passed when it is signed by, or in the case of a Member that is a corporation, on behalf of, the Members who at the date that the notice is given represent such majority of
votes as would be required if the resolution was voted on at a meeting of Members at which all Members entitled to attend and vote thereat were present and voting.
|
|
35.4
|
A resolution in writing may be signed in any number of counterparts.
|
| 35.5 |
A resolution in writing made in accordance with this Bye-law is as valid as if it had been passed by the Company in general meeting or by a meeting of the relevant class of Members, as the case may
be, and any reference in any Bye-law to a meeting at which a resolution is passed or to Members voting in favour of a resolution shall be construed accordingly.
|
| 35.6 |
A resolution in writing made in accordance with this Bye-Law shall constitute minutes for the purposes of the Act.
|
|
35.7
|
This Bye-law shall not apply to:
|
|
(a)
|
a resolution passed to remove an Auditor from office before the expiration of his term of office; or
|
|
(b)
|
a resolution passed for the purpose of removing a Director before the expiration of his term of office.
|
| 35.8 |
For the purposes of this Bye-law, the effective date of the resolution is the date when the resolution is signed by, or in the case of a Member that is a corporation whether or not a company within
the meaning of the Act, on behalf of, the last Member whose signature results in the necessary voting majority being achieved and any reference in any Bye-law to the date of passing of a resolution is, in relation to a resolution
made in accordance with this Bye-law, a reference to such date.
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|
36.
|
Directors Attendance at General Meetings
|
|
37.
|
Election of Directors
|
| 37.1 |
The Board of Directors shall be elected or appointed in the first place at the statutory meeting of the Company and thereafter, except in the case of a casual vacancy, at the annual general meeting or
at any special general meeting called for that purpose.
|
| 37.2 |
At any general meeting the Members may authorise the Board to fill any vacancy in their number left unfilled at a general meeting.
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|
38.
|
Number of Directors
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|
39.
|
Term of Office of Directors
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|
40.
|
Alternate Directors
|
| 40.1 |
At any general meeting, the Members may elect a person or persons to act as a Director in the alternative to any one or more Directors or may authorise the Board to appoint such Alternate Directors.
|
| 40.2 |
Unless the Members otherwise resolve, any Director may appoint a person or persons to act as a Director in the alternative to himself by notice deposited with the Secretary. Any person so elected or
appointed shall have all the rights and powers of the Director or Directors for whom such person is appointed in the alternative provided that such person shall not be counted more than once in determining whether or not a quorum is
present.
|
| 40.3 |
An Alternate Director shall be entitled to receive notice of all Board meetings and to attend and vote at any such meeting at which a Director for whom such Alternate Director was appointed in the
alternative is not personally present and generally to perform at such meeting all the functions of such Director for whom such Alternate Director was appointed.
|
| 40.4 |
An Alternate Director shall cease to be such if the Director for whom he was appointed to act as a Director in the alternative ceases for any reason to be a Director, but he may be re-appointed by the
Board as an alternate to the person appointed to fill the vacancy in accordance with these Bye-laws.
|
|
41.
|
Removal of Directors
|
| 41.1 |
Subject to any provision to the contrary in these Bye-laws, the Members entitled to vote for the election of Directors may, at any special general meeting convened and held in accordance with these
Bye-laws, remove a Director provided that the notice of any such meeting convened for the purpose of removing a Director shall contain a statement of the intention so to do and be served on such Director not less than 14 days before
the meeting and at such meeting the Director shall be entitled to be heard on the motion for such Director's removal.
|
| 41.2 |
If a Director is removed from the Board under this Bye-law the Members may fill the vacancy at the meeting at which such Director is removed. In the absence of such election or appointment, the Board
may fill the vacancy.
|
|
42.
|
Vacancy in the Office of Director
|
|
42.1
|
The office of Director shall be vacated if the Director:
|
|
(a)
|
is removed from office pursuant to these Bye-laws or is prohibited from being a Director by law;
|
|
(b)
|
is or becomes bankrupt, or makes any arrangement or composition with his creditors generally;
|
|
(c)
|
is or becomes of unsound mind or dies; or
|
|
(d)
|
resigns his office by notice to the Company.
|
| 42.2 |
The Board shall have the power to appoint any person as a Director to fill a vacancy on the Board occurring as a result of the death, disability, disqualification or resignation of any Director and to
appoint an Alternate Director to any Director so appointed.
|
|
43.
|
Remuneration of Directors
|
| 44. |
Defect in Appointment
|
| 45. |
Directors to Manage Business
|
| 46. |
Powers of the Board of Directors
|
|
(a)
|
appoint, suspend, or remove any manager, secretary, clerk, agent or employee of the Company and may fix their remuneration and determine their duties;
|
|
(b)
|
exercise all the powers of the Company to borrow money and to mortgage or charge or otherwise grant a security interest in its undertaking, property and
uncalled capital, or any part thereof, and may issue debentures, debenture stock and other securities whether outright or as security for any debt, liability or obligation of the Company or any third party;
|
|
(c)
|
appoint one or more Directors to the office of managing director or chief executive officer of the Company, who shall, subject to the control of the Board,
supervise and administer all of the general business and affairs of the Company;
|
|
(d)
|
appoint a person to act as manager of the Company's day-to-day business and may entrust to and confer upon such manager such powers and duties as it deems
appropriate for the transaction or conduct of such business;
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|
(e)
|
by power of attorney, appoint any company, firm, person or body of persons, whether nominated directly or indirectly by the Board, to be an attorney of the
Company for such purposes and with such powers, authorities and discretions (not exceeding those vested in or exercisable by the Board) and for such period and subject to such conditions as it may think fit and any such power of
attorney may contain such provisions for the protection and convenience of persons dealing with any such attorney as the Board may think fit and may also authorise any such attorney to sub-delegate all or any of the powers,
authorities and discretions so vested in the attorney;
|
|
(f)
|
procure that the Company pays all expenses incurred in promoting and incorporating the Company;
|
|
(g)
|
delegate any of its powers (including the power to sub-delegate) to a committee of one or more persons appointed by the Board which may consist partly or
entirely of non-Directors, provided that every such committee shall conform to such directions as the Board shall impose on them and provided further that the meetings and proceedings of any such committee shall be governed by the
provisions of these Bye-laws regulating the meetings and proceedings of the Board, so far as the same are applicable and are not superseded by directions imposed by the Board;
|
|
(h)
|
delegate any of its powers (including the power to sub-delegate) to any person on such terms and in such manner
as the Board may see fit;
|
|
(i)
|
present any petition and make any application in connection with the liquidation or reorganisation of the
Company;
|
|
(j)
|
in connection with the issue of any share, pay such commission and brokerage as may be permitted by law; and
|
|
(k)
|
authorise any company, firm, person or body of persons to act on behalf of the Company for any specific purpose
and in connection therewith to execute any deed, agreement, document or instrument on behalf of the Company.
|
|
47.
|
Register of Directors and Officers
|
|
48.
|
Appointment of Officers
|
|
49.
|
Appointment of Secretary
|
|
50.
|
Duties of Officers
|
|
51.
|
Remuneration of Officers
|
|
52.
|
Conflicts of Interest
|
| 52.1 |
Any Director, or any Director's firm, partner or any company with whom any Director is associated, may act in any capacity for, be employed by or render services to the Company on such terms,
including with respect to remuneration, as may be agreed between the parties. Nothing herein contained shall authorise a Director or Director's firm, partner or company to act as Auditor to the Company.
|
| 52.2 |
A Director who is directly or indirectly interested in a contract or proposed contract or arrangement with the Company shall declare the nature of such interest as required by the Act.
|
| 52.3 |
Following a declaration being made pursuant to this Bye-law, and unless disqualified by the chairman of the relevant Board meeting, a Director may vote in respect of any contract or proposed contract
or arrangement in which such Director is interested and may be counted in the quorum for such meeting.
|
|
53.
|
Indemnification and Exculpation of Directors and Officers
|
| 53.1 |
The Directors, Resident Representative, Secretary and other Officers (such term to include any person appointed to any committee by the Board) for the time being acting in relation to any of the
affairs of the Company or any subsidiary thereof and the liquidator or trustees (if any) for the time being acting in relation to any of the affairs of the Company or any subsidiary thereof and every one of them, and their heirs,
executors and administrators, shall be indemnified and secured harmless out of the assets of the Company from and against all actions, costs, charges, losses, damages and expenses which they or any of them, their heirs, executors or
administrators, shall or may incur or sustain by or by reason of any act done, concurred in or omitted in or about the execution of their duty, or supposed duty, or in their respective offices or trusts, and none of them shall be
answerable for the acts, receipts, neglects or defaults of the others of them or for joining in any receipts for the sake of conformity, or for any bankers or other persons with whom any moneys or effects belonging to the Company
shall or may be lodged or deposited for safe custody, or for insufficiency or deficiency of any security upon which any moneys of or belonging to the Company shall be placed out on or invested, or for any other loss, misfortune or
damage which may happen in the execution of their respective offices or trusts, or in relation thereto, PROVIDED THAT this indemnity shall not extend to any matter in respect of any fraud or dishonesty which may attach to any of the
said persons. Each Member agrees to waive any claim or right of action such Member might have, whether individually or by or in the right of the Company, against any Director or Officer on account of any action taken by such
Director or Officer, or the failure of such Director or Officer to take any action in the performance of his duties with or for the Company or any subsidiary thereof, PROVIDED THAT such waiver shall not extend to any matter in
respect of any fraud or dishonesty which may attach to such Director or Officer.
|
| 53.2 |
The Company may purchase and maintain insurance for the benefit of any Director or Officer against any liability incurred by him under the Act in his capacity as a Director or Officer or indemnifying
such Director or Officer in respect of any loss arising or liability attaching to him by virtue of any rule of law in respect of any negligence, default, breach of duty or breach of trust of which the Director or Officer may be
guilty in relation to the Company or any subsidiary thereof.
|
| 53.3 |
The Company may advance moneys to a Director or Officer for the costs, charges and expenses incurred by the Director or Officer in defending any civil or criminal proceedings against him, on condition
that the Director or Officer shall repay the advance if any allegation of fraud or dishonesty is proved against him.
|
|
54.
|
Board Meetings
|
|
55.
|
Notice of Board Meetings
|
|
56.
|
Electronic Participation in Meetings
|
|
57.
|
Quorum at Board Meetings
|
|
58.
|
Board to Continue in the Event of Vacancy
|
|
59.
|
Chairman to Preside
|
|
60.
|
Written Resolutions
|
|
61.
|
Validity of Prior Acts of the Board
|
|
62.
|
Minutes
|
|
(a)
|
of all elections and appointments of Officers;
|
|
(b)
|
of the names of the Directors present at each Board meeting and of any committee appointed by the Board; and
|
|
(c)
|
of all resolutions and proceedings of general meetings of the Members, Board meetings, meetings of managers and meetings of committees appointed by the Board.
|
| 63. |
Place Where Corporate Records Kept
|
| 64. |
Form and Use of Seal
|
| 64.1 |
The Company may adopt a seal in such form as the Board may determine. The Board may adopt one or more duplicate seals for use in or outside Bermuda.
|
| 64.2 |
A seal may, but need not, be affixed to any deed, instrument or document, and if the seal is to be affixed thereto, it shall be attested by the signature of (i) any Director, or (ii) any Officer, or
(iii) the Secretary, or (iv) any person authorised by the Board for that purpose.
|
| 64.3 |
A Resident Representative may, but need not, affix the seal of the Company to certify the authenticity of any copies of documents.
|
|
65.
|
Records of Account
|
| 65.1 |
The Board shall cause to be kept proper records of account with respect to all transactions of the Company and in particular with respect to:
|
|
(a)
|
all amounts of money received and expended by the Company and the matters in respect of which the receipt and expenditure relates;
|
|
(b)
|
all sales and purchases of goods by the Company; and
|
|
(c)
|
all assets and liabilities of the Company.
|
| 65.2 |
Such records of account shall be kept at the registered office of the Company, or subject to the Act, at such other place as the Board thinks fit and shall be available for inspection by the Directors
during normal business hours.
|
| 65.3 |
Such records of account shall be retained for a minimum period of five years from the date on which they are prepared.
|
|
66.
|
Financial Year End
|
|
67.
|
Annual Audit
|
|
68.
|
Appointment of Auditor
|
| 68.1 |
Subject to the Act, at the annual general meeting or at a subsequent special general meeting in each year, an independent representative of the Members shall be appointed by them as Auditor of the
accounts of the Company.
|
| 68.2 |
The Auditor may be a Member but no Director, Officer or employee of the Company shall, during his continuance in office, be eligible to act as an Auditor of the Company.
|
|
69.
|
Remuneration of Auditor
|
|
70.
|
Duties of Auditor
|
| 70.1 |
The financial statements provided for by these Bye-laws shall be audited by the Auditor in accordance with generally accepted auditing standards. The Auditor shall make a written report thereon in
accordance with generally accepted auditing standards.
|
| 70.2 |
The generally accepted auditing standards referred to in this Bye-law may be those of a country or jurisdiction other than Bermuda or such other generally accepted auditing standards as may be
provided for in the Act. If so, the financial statements and the report of the Auditor shall identify the generally accepted auditing standards used.
|
|
71.
|
Access to Records
|
|
72.
|
Financial Statements
|
|
73.
|
Distribution of Auditor's Report
|
|
74.
|
Vacancy in the Office of Auditor
|
|
75.
|
Winding-Up
|
|
76.
|
Changes to Bye-laws
|
|
77.
|
Changes to the Memorandum of Association
|
|
78.
|
Discontinuance
|